Understanding cash movement procedures.
E-TS: All versions
The cash handling procedures are important as they give a clear picture on "when" and "how much" cash is received or moved, and "where" and by "whom".
In E-TS, the Cash on Hand window shows an overview of where cash is currently being held and allows you to perform several functions.
Issue Float
This process is to record an initial movement of cash into a till.
Cash Up
This process takes all cash and selected cheques at a location (an outlet or till) and moves it to another outlet.
Cash Transfer
This process is used to move cash from one outlet to another during the trading day (e.g. When one till is low on change).
Bank Cash Withdraw
This process is used to record when cash is withdrawn from your business bank account and then received by an outlet or till (e.g. When the amount of cash on hand for customer change is getting low).
Financial drop-down menu choose Cash on hand. Cash On Hand window is shown, it contains the Cash on Hand tab & Movements tab.Cash on Hand window, select the till that you want to issue float to, then click the Issue Float button. Issue Cash Float window is shown.Issue float can be done only on a till that has no money. Otherwise, the Issue Float button is disabled (greyed out).
Issue Cash Float window, select the Outlet (Where the cash is coming from).Till (Where the cash is going to) is correct.Cash Float Amount field, enter the cash amount to be issued.Comment maybe recorded as well (e.g. The breakdown of the cash).Post button to record the cash movement. Issue Cash Float window closes and now the cash amount is moved to the destination till.Cash on Hand window, select the outlet or till that you want to empty, then click the Cashup button. Cash Cashup window is shown.Outlet (Where the cash is going to).If a cheque payment details need to be edited (e.g. Incorrect cheque amount), click the Edit Payment button.
Actual Cash field, enter the entire cash amount found in that location (including the float). Till Shortage will automatically be calculated.Post button to record the cash movement. Cash Cashup window closes and now the amount of cash and cheques (if any) is moved to the destination outlet.Cash on Hand window, select the outlet or till that you want to transfer cash from, then click the Cash Transfer button. Cash Transfer window appears.Outlet/till (Where the cash is being transfered to).Amount field, enter the transfer amount of cash.Comment maybe recorded (if any).Post button to record the cash movement. Cash Transfer window closes and the cash amount is transferred to the destination outlet or till.Cash on Hand window, select the outlet or till that the bank cash withdrawal is going to, then click the Bank Cash Withdraw button. Bank Cash Withdrawal window appears.Amount field, enter the cash amount that is received from the bank into that location.Comment maybe be recorded (if any).Post button to record the cash movement. Bank Cash Withdrawal window closes and the withdrawn cash is received at the destination outlet or till.